> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.booksgpt.ai/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Account balances, income by customer, and purchases by vendor

Three list reports answer "where does this stand" without opening a full statement. All three live under Reports, and all three export to CSV or Excel.

## Account balances

Every account with its balance on one date.

1. Open **All pages** in the left sidebar, then under **Reports** click [**Account balances**](https://app.booksgpt.ai/go/account-balances).
2. Pick the date.
3. Read **Code**, **Account**, **Type**, and **Balance**.

![Account Balances with the date, account code and name, type, and balance](https://booksgpt.ai/help/reports/account-balances.png)

- The balance is accrual as of that date.
- An account with activity links to its General Ledger. Click its name.
- A negative balance shows red, and an account you inactivated is faded.

|| The balance is accrual as of that date.

## Income by customer

What each customer brought in for a period, from invoices and from deposits, and what they still owe.

1. Open **All pages** in the left sidebar, then under **Reports** click [**Income by customer**](https://app.booksgpt.ai/go/income-by-customer).
2. Set the range.

![Income by Customer with invoiced, direct deposits, total income, paid, and outstanding for each customer](https://booksgpt.ai/help/reports/income-by-customer-deposits.png)

- **Invoiced** is what your invoices in the period came to, sales tax included.
- **Direct deposits** is income from a bank deposit you filed to an income account with the customer set, like a card payout with no invoice. A split deposit counts each line under its own customer.
- **Total income** adds the two.
- **Paid** is what has arrived on invoices.
- **Outstanding** is still owed on invoices, and it is amber while there is any.
- The **Total** line totals Total income.
- Click a customer's name to see their transactions, with a link to their page.

## Purchases by vendor

What each vendor was billed, and what you spent directly.

1. Open **All pages** in the left sidebar, then under **Reports** click [**Purchases by vendor**](https://app.booksgpt.ai/go/purchases-by-vendor).
2. Set the range.

![Purchases by Vendor with billed, direct spend, total purchases, settled, and outstanding](https://booksgpt.ai/help/reports/purchases-by-vendor.png)

- **Billed** is what Bills came to.
- **Direct spend** is bank or card money spent with no Bill, like a card swipe.
- **Total purchases** adds the two.
- **Settled** is what is paid, credited, or covered by a prepayment.
- **Outstanding** is amber while anything is left.
- The **Total** line totals Total purchases.

## Good to know

- Every one of these exports as **CSV** or **Excel**, and prints.
- The column headings stay at the top while you scroll a long list. On Income by customer and Purchases by vendor, a table wider than your screen scrolls sideways and the name stays on the left.
- For who owes you and how late, see "Read the A/R and A/P aging reports".
- For one customer's or vendor's history, click their name in any row.