> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.booksgpt.ai/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Activity: a month of what happened to the books

Activity is a month of what happened to the books, newest first, grouped by day.

1. Open **All pages** in the left sidebar, then click **Daily work** and **[Activity](https://app.booksgpt.ai/go/activity)**.

|| Only the workspace owner and its bookkeepers can see it. Anyone else sees: **Activity is for the workspace owner and its bookkeepers, because it names who changed what. Ask an owner if you need to see it.**

## What the four numbers count

The stepper will not walk into a future month.

* **filed by N rule runs** is transactions those runs filed (**Apply rules now** on [**Categorization rules**](https://app.booksgpt.ai/go/rules), or a remembered choice that filed waiting rows).
* **changed by hand** is a person setting a category, vendor, customer, or other field, plus adding or deleting a transaction.
* **approved and posted** is transactions posted from the inbox.
* **rules created** (and **N retired**, when any) is rules added or removed that month.

|| A rule that files a row as it arrives from the bank writes no entry. The first number is not every row a rule ever touched.

![Activity for September, with four tiles, day groups, and Undo](https://booksgpt.ai/help/activity/page.png)

* **Everything**, **Rules**, **Hand changes**, **Approvals**, and **Imports** filter the lines. The four numbers stay for the whole month.
* Approvals by one person in one go fold into **Approved and posted 24 transactions**.
* Each line names what happened, who did it (or **BooksGPT**), and a link: **Open the transaction**, or **Rules**.

## Putting a change back

**Undo** sits on a category, vendor or customer change, and on **Apply rules now**, from 16 September 2026. Approvals, imports, reconciliations and rule edits have no button.

Undo puts the old category back the same way you would pick it yourself, on a reconciled transaction too. The bank line the statement proved stays as it is, so the statement still ties.

1. Click **Undo**.
2. Read the name and amount, **Now** versus **Back to**, and what your books do.
3. Click **Put it back** (or **Put N back**). **Cancel** leaves the books as they are.

||| A waiting transaction sits in Uncategorized whichever category is on it, so Undo changes the suggestion and moves no money. An approved one posts to its category, so Undo does move your reports. The dialog says which, before you press the button.

![Undo on approved SHELL OIL: Now Auto & Fuel, Back to Office Supplies, $54.20 moving](https://booksgpt.ai/help/activity/undo-dialog.png)

![Undo on waiting UBER: nothing moves in your books](https://booksgpt.ai/help/activity/undo-waiting.png)

### When Undo will not run

On a rule run, rows that cannot go back sit under **Staying as they are**, each counted and named. Point at a name for its reason.

* **Changed by hand since**
* **Approved since**
* **In a closed month**
* **Reconciled**: "They cannot be reopened or left without a category until that reconciliation is undone."
* **Category kept by its reconciliation**: "Their statement keeps these categories. Open one to read why." For example, a transfer whose other side is reconciled too.
* **Filed as a transfer**
* **No longer here**

![Undo on Apply rules now, with six refusals counted under Staying as they are](https://booksgpt.ai/help/activity/undo-skipped.png)

When Undo is refused outright, the title is **This one cannot go back** and a sentence says why. On a reconciled transaction it is the reason you see when you open it, such as **The other side of this transfer, on Savings, is reconciled too, so it stays a transfer.**