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# Group payments into one bank deposit

Banks often combine several payments into one deposit. Receive those payments into Undeposited Funds, then group them to match the deposit your bank made.

${youtube}[Watch: How to use Undeposited Funds and record bank deposits in BooksGPT](r2wjeEDcS7Y)

Open **All pages** in the left sidebar, then under **Sales** click [**Bank deposits**](https://app.booksgpt.ai/go/bank-deposits).

## Hold the payments first

When you record an invoice payment, set **Deposit to** to **Undeposited Funds** instead of a bank account. That means:

* The invoice balance is reduced straight away. It is marked paid when the remaining balance reaches zero.
* The money is booked as received but not yet in the bank, which is exactly true while the cheque is in your pocket.
* The payment waits here until you group it into a deposit.

## Record the deposit

1. On the **Undeposited** tab, tick every payment that went in on the same slip.
2. Choose the account to **Deposit to** and set the **Deposit date**.
3. Add a **Reference no.** if your slip has one.
4. Check the running total matches the deposit your bank shows.
5. Click **Record deposit**.

![The undeposited payments list with tick boxes, the deposit fields, the fee composer, and Clear / Record deposit](https://booksgpt.ai/help/deposits/undeposited-fees-v20261002.png)

This moves the money from Undeposited Funds into your bank account as one entry.

## Match it to the bank feed

If the matching line is already in your feed, BooksGPT offers it under the total. Pick the one tagged **Exact match** and the button becomes **Record and match**.

||| Matching prevents the deposit and bank line from counting the same money twice.

![A candidate bank line offered below the deposit total with an Exact match badge](https://booksgpt.ai/help/deposits/match.png)

## If the processor keeps a cut

If a processor deducts a fee, add it to the deposit so the bank amount reflects what actually landed:

1. Tick the payments that were in the payout.
2. Click **Add a fee**.
3. Pick the **Fee account**, add a note if it helps, and enter the amount the processor kept.
4. The summary now shows the payments, **Less fees**, and **Into the bank**. Check that last number against the payout.

|| To use **Add a fee**, your chart needs an expense account that can receive the fee. You can record a deposit with fees without a connected feed. One deposit can carry up to 20 fee lines.

If the fee account picker is blank, pick the account the fees belong on; the form refuses to save until every fee has one.

## Good to know

* The bank amount must match the deposit after fees exactly. A near miss is shown for context but cannot be selected.
* The **Deposits** tab lists everything you have recorded, and a deposit with fees says **net of** the fee amount. **Undo** reverses one and puts the payments back in the undeposited list.
* A fee posts to the expense account you pick, so it lands in your P&L as a processing cost instead of quietly shrinking the deposit.